American Baptist Churches of Pennsylvania and Delaware

Administrative Assistant

 

Part-Time Administrative Assistant Job Description

First Baptist Church of Norristown is looking for a candidate to expand our existing ministries by providing ongoing administrative assistant support to our Pastor and church office. We are an established suburban and growing American Baptist fellowship with average attendance of 80 people of all ages, on a mission of shepherding broken and messy people on life’s journey with our Savior and Healer. To apply, please send your cover letter and updated resume with references to Rev. Kelly Legg by April 14, 2017 at fbcnorr@verizon.net or

First Baptist Church of Norristown
445 Burnside Avenue
Norristown, PA 19403 

Qualifications 

  • Love for Jesus evident in commitment to prayer, His Word, and His people
  • Commitment to absolute confidentiality of personal information of the congregation and staff
  • Commitment to the vision of shepherding broken & messy people on life's Journey with our Savior and Healer
  • Maintaining a cheerful, organized, friendly atmosphere for all who enter the office area, meeting the needs of guests, volunteers, and congregational members
  • Ability to follow through with details efficiently and effectively, with minimal supervision and personal self-editing
  • Knowledge of computer software including Word, Excel, Planning Center Online, and email communication
  • Associates degree, preferred; 5 years administrative assistant experience, preferred

 

Responsibilities 

  • Provide secretarial and office support as directed by the Pastor, including overseeing any such work done by volunteers. This includes, but is not limited to:
    • opening and distributing mail daily;
    • handling daily email and postal correspondence;
    • answering phones and checking messages;
    • filing, copying, proof-reading, scheduling;
    • keeping pews in sanctuary stocked with guest cards, pencils, envelopes, etc;
    • doing or overseeing the completion of errands, including going to the post office, making small purchases, going to the bank, and making of keys, etc.
  • Serve as host to incoming visitors
  • Establish and maintain our online database
  • Order office supplies and ensure equipment is functioning properly
  • Maintain office & copy room in an orderly manner
  • Maintain and update church calendar
  • Maintain and update weekly & monthly ministry volunteer schedules, sending email reminders
  • Track baptisms, baby dedications, new members, deaths, etc for our annual report. Ensure appropriate certificates are available and completed
  • Assist various ministries with administrative functions as needed
  • Prepare and distribute ongoing and occasional communication such as, but not limited to: 
    • Sunday worship service bulletins
    • Bulletins for special services
    • Annual reports
    • All-church mailings
  • Coordinate, prepare and edit information and articles for the Skylight newsletter for monthly publication and distribution to FBC family and friends

 

Accountability 

  • Accountable to the Pastor; reviewed after 45 days and annually thereafter

 

Compensation 

  • 2 weeks of vacation annually
  • 2 sick days annually
  • 20 hours/week (traditionally Tues-Fri, 8:30 AM - 1:30 PM)
  • Salary range of $14,000-15,000 commensurate with experience


445 Burnside Ave. Norristown, PA 19403 | 610-539-7075 | fbcnorr@verizon.net
www.fbcnorristown.org